Every receipt, delivery and count moves the stock and posts its value as it happens, at what the goods really cost. A shelf never goes below zero. And a health check compares the books with the stock, then corrects only when you say so.
An example company and example figures. Aligning the Sukkari dates added the six cartons their valuation was missing; the books already had them, so no entry was needed.
Palm & Co. Trading keeps dates, gift boxes and their packaging. Here is how each carton gets its value, and how the check keeps the books and the stock in step.
Choose FIFO, average or standard cost for each product. The valuation keeps every receipt as a layer, and what goes out leaves by that method: the oldest layers first, the average, or the standard.
A receipt comes in at the order line’s net price per piece: after its discount, at the order’s exchange rate, with a carton’s price shared over its pieces.
The health check asks four questions on the server. Does each product’s valuation hold what its shelves hold? Does each stock account match the valuation? Is anything left in goods received not billed on a closed order? Is any order still owed goods with nothing open to bring them? It only reads.
Type the new unit cost. Tamra works out the amount from what the valuation holds and shows it, with the entry it will post, before you confirm. The stock account and the valuation move together.
Nothing changes until you press a button on a row and confirm. Correct posts one entry that brings a stock account to the valuation, against the account you choose. Clear does the same for what a closed order left in goods received not billed.
Ask a shelf for more than it holds and Tamra moves nothing, and says what is there in plain words. Transfers, counts, till sales, spare-part withdrawals, vendor returns and receipt corrections are all held to it.
Four balanced entries, each posted as the stock or its value moves. Codes and names are from the chart a new UAE company starts with; a product or its category can have its own stock account instead of 1141.
PICK-0059Sukkari dates received
Receipt validated
7 Oct 2026, at the order’s net price
| Account | Debit | Credit |
|---|---|---|
| 1141Raw Materials | 4,560.00 | |
| 2124Goods Received Not Billed | 4,560.00 | |
| Balanced | 4,560.00 | 4,560.00 |
40 cartons at 114.00 each: the 120.00 on PO-0034, less its 5% discount. The bill clears goods received not billed when it comes.
PICK-0051Meridian’s cartons shipped
Delivery validated
4 Sep 2026, 40 cartons at the average cost
| Account | Debit | Credit |
|---|---|---|
| 5000Cost of Goods Sold | 7,480.00 | |
| 1141Raw Materials | 7,480.00 | |
| Balanced | 7,480.00 | 7,480.00 |
Exactly what the valuation released: 40 at the average of 187.00. FIFO would take the oldest layers, standard cost the standard.
ADJ-0007Two damaged cartons written off
Adjustment validated
8 Oct 2026, reason Damage
| Account | Debit | Credit |
|---|---|---|
| 5920Inventory Shrinkage | 374.00 | |
| 1141Raw Materials | 374.00 | |
| Balanced | 374.00 | 374.00 |
Counted at the stock’s own cost, 187.00 a carton. Damage, shrinkage, obsolescence and expiry post to 5920; a count that finds more posts to 4900 Inventory Adjustment Gain.
JE-0139Carton dividers revalued
Revaluation posted
9 Oct 2026, to 1.50 each
| Account | Debit | Credit |
|---|---|---|
| 1141Raw Materials | 3,780.00 | |
| 5995Inventory Revaluation | 3,780.00 | |
| Balanced | 3,780.00 | 3,780.00 |
3,000 dividers from 0.24 to 1.50 each. A write-down posts the other way round, and never takes more than the stock is carried at.
Receive or ship part of an order and the rest waits on a backorder. Or close the rest, and the order finishes with what was received or delivered.
Count a warehouse and give each difference a reason: damage, shrinkage, obsolescence, expiry or a gain. What leaves goes at the stock’s own cost.
Goods going back to a supplier leave stock with their value, validated in Returns.
Set a minimum per product and warehouse. Press Check Reorders and every admin is told what is below it, with the quantity to order.
Keep stock in several warehouses and locations. On-Hand shows what each one holds, and what is reserved and still available.
A recipe in grams of something you stock in kilograms costs, checks stock and consumes correctly: 500 g is 0.5 kg.
Bring a stock count and a few purchase orders to the demo. We’ll value them by your own methods and run the health check together.