Sales, purchases, stock, payroll and expenses each post their own balanced journal entries. The dashboard, the P&L and the general ledger read those posted lines, and any line of the P&L opens down to the entries behind it.
An example company and example figures. The figures count up, the months rise, and the two sides of the balance draw to the same length.
Palm & Co.’s books in October. Here’s how a number on the dashboard leads back, one click at a time, to the document that made it.
The dashboard is worked out from every posted journal line: net income, revenue against expenses month by month, cash and bank. The balance panel draws assets against liabilities, equity and the result so far, on one scale. When the two bars match, it says The books balance; when they don’t, it shows the difference.
An invoice, a bill, a payment, a delivery, a pay run or an expense claim posts its own balanced journal entry. The latest appear on the dashboard with the kind of document that made each one.
Open a posted entry and it’s read-only, with a badge for its source. Trace shows the chain, here invoice INV-0042 to journal JE-0052, and a click on the invoice opens it.
Choose a period and one to compare it with, and every line shows its change. Click any line and the general ledger opens on that account, for the same dates.
Every posted line on an account, in date order, with the partner, the label and a running balance. A badge shows where each line came from, and an invoice line opens its invoice.
Pick the quarter and Tamra lays it out in the Federal Tax Authority’s boxes, from your invoices, till sales, bills, debit notes and approved expense claims. Each line goes in the box its rate’s VAT treatment points to, and standard-rated sales are reported in the emirate you supply from, as the FTA asks.
September’s month end, in three entries. Codes and names are from the chart a new UAE company starts with.
JE-0118Foreign balances, revalued
FX revaluation as of 2026-09-30 - receivables and payables
Run on 2 Oct 2026, at the month-end rate
| Account | Debit | Credit |
|---|---|---|
| 1131Trade Receivables | 120.00 | |
| 7215Unrealized FX Losses | 90.00 | |
| 2111Trade Payables | 90.00 | |
| 7205Unrealized FX Gains | 120.00 | |
| Balanced | 210.00 | 210.00 |
What a customer owes in euros gained 120.00 at the month-end rate, and what you owe a vendor in euros cost 90.00. The same lines reverse on 1 October, unless you keep them until the next revaluation.
JE-0114September’s depreciation run
Depreciation for period ending 2026-09-30
30 Sep 2026, two assets in service
| Account | Debit | Credit |
|---|---|---|
| 6500Depreciation & Amortization | 2,150.00 | |
| 1220Accumulated Depreciation | 2,150.00 | |
| Balanced | 2,150.00 | 2,150.00 |
Straight-line, posted when you run it: the delivery van 1,600.00 a month, the cold room 550.00. One run per month, and a run can be reversed.
JE-0115A journal entry, by hand
Warehouse rent for September
30 Sep 2026, saved as a draft, then posted
| Account | Debit | Credit |
|---|---|---|
| 6220Warehouse Rent | 4,500.00 | |
| 2120Accrued Expenses | 4,500.00 | |
| Balanced | 4,500.00 | 4,500.00 |
It posts only when debits equal credits, and only for a role allowed to post journal entries. Nothing posts on or before the lock date.
Balance sheet, trial balance, cash flow and changes in equity, with aged receivables and payables beside them.
An asset register, and a monthly run that posts each asset’s depreciation, straight-line or declining balance, in one entry. Land is never depreciated.
Invoices, bills and bank accounts in other currencies. Pay a foreign invoice or bill, and the exchange difference posts with it.
Set an amount per account for the period, and see what’s been posted beside it, with the variance.
Changes to invoices, bills, payments, journal entries, partners and products are logged with who, when and what changed.
Set a lock date, and nothing dated on or before it can be posted, changed or reversed. Corrections go in as new entries.
Bring an invoice and a bill from last month to the demo. We’ll post them and follow each one to the ledger, the P&L and the VAT 201.